Grant Information


Memory Care Consultants:

Diana Waugh (419) 351-7654

Barbara Brock (
419) 265-6131

Belinda Cytlak (419) 349-6928

Tammy Fitch (419) 309-1005

Sandy Soditch (937) 478-2996

Frequently Asked Questions (FAQ):

Hello to all Participants for the Antipsychotic Medication Reduction Grant Project!

We started this "Project" with a big's going well.  Some of you have asked excellent questions and we want to give answers that might help all of you.  Hope this helps.  If you have other questions, simply go to the CONTACT US page on this website and ask away.  We’ll share the answers here.  Newest questions will appear at the top of this list.

Questions from: May 2, 2017

Can I use this project as an accepted QIP?

Our project is listed as one of the Quality Improvement Projects that can be selected by your facility.  Here are the links to the information.  If you are looking for a QIP perhaps you’d like to select our project.  Take a look!

I heard something about AARP's involvement in antipsychotic drug use.  Can you give me the link so I can read the article?

How much of the information that you collect when you come to visit is shared with ODH?
NONE.  All of that information is strictly for our use as we explain the progress of the grant.  The only data that we will share is the changes in the QM score.  We will be submitting that information as a group, no facility will be identified.  

Do you have a sample policy that you could share?

Work in progressing as we speak to create a SAMPLE.  It will be a SAMPLE and of course you will need to individualize it for your facility..  Let your Memory Care Consultant know if you would like a copy when it is finalized.


What if we are already using HAND IN HAND?

The information you will gain from the Cognitive Functional Age assessment and the conversational prompts will fit beautifully with the information you gain from that manual.  It is general information and you will be able to add the person specific information.


How are other facilities doing in the project?

Remember, this is a marathon not a sprint so each facility is working at their own pace.  Some have lots of components done, some have a few.  Barbara has been VERY busy reviewing the RCCT assessments that have been sent to her.  She is working her way through almost 100 assessments she has received to date!  Keep ‘em coming! 


How long will we have Barbara to help us with our RCCT scoring?

She’s our technical expert and will be available to you throughout the project!  Use her to check your scoring.  She’s finding that everyone is doing very well with their scoring.  After working with her on your first ones, please send her any that you find difficult to score and she’s there to help.


How are others handling the announcement to families about this project?

One way that seems to be working very well, is to include a short, concise statement in their newsletter.   They are then making a copy of that and putting it in the admission packets to inform new admissions.  This is not a research project so you simply need to inform the folks what you are doing.  


Here is a sample of that announcement:


“_____________ is excited to announce its participation in a grant focused on reducing antipsychotic medications in long term care facilities.  We will be using assessments which capture the information that will allow us to create resident specific plans of care for those effected by dementia.  This model is a resident-centered approach that instills a sense of being needed and being useful.”

What did I get myself into???

The slogan for the project is:  THIS IS A MARATHON NOT A SPRINT!

As we met each of you, we saw individuals who cared about making a difference for residents.   We believe you and know you will learn that you, personally, can enhance the lives of those entrusted to your care.

Do we have to have everything in place and working before the first consultant visit?

Only if you are super human!!  Although we gave you LOTS of information and LOTS of materials during the class, there is no earthly way you can use it all  immediately. 

There is so much material in the boxes you sent home with us!  I’m overwhelmed!

As we said, this project is a marathon NOT a sprint!  Look over the materials and with the help of your consultant you can determine what to do first, second, etc.

What should we do with the TALKING POINTS?

We wrote those to simply give you an idea of the kinds of items for discussion during our visits. These will be the same points we will be reviewing with you over the three years we will be working together.  We didn’t want to surprise you.  But we also don’t expect that you will be ready to discuss all points on the first visit.  That certainly was not our expectation.  

Why do we have consultants anyway?

So often participants attend a class, get information, go back to the reality of their facility and  very quickly the new knowledge gets put on the back burner.  We want to see you succeed and felt that providing you with a person that can help you address your challenges would make it possible for you to feel the successful results of your work.

The role of the consultant is to help you determine how best to get rolling with this three year project.  The first visit will be to help you take a look at how to make it work FOR YOU.  As you talk together, feel free to share wins as well as barriers so they can support your success.  

Ask them questions, give them your concerns, let them support you.

What do you expect from us?

Give it your best shot.  Try.  Run the marathon and get the trophy for making the residents’ days purposeful.


"Reducing the Use of Antipsychotics in NWO Skilled Nursing Facilities”

You ARE a Part of the Change-Welcome Aboard!

You are a part of a project that will assist, you, the health professionals in skilled nursing facilities, to reduce the use of antipsychotic medications while increasing the use of non-pharmacological behavior management interventions!


2017  OUR PART - We will provide:

1.  Two (2) day Kick-off Educational Session, March 15 & 16, 2017 to empower you to:

Describe the causes of behaviors including staff precipitated behaviors.

Identify the impact reduced cognitive abilities has on residents’ cognitive functioning skills.

Discuss the administration of standardized RCCT in long term care settings.

Demonstrate scoring process for the RCCT as reported on the Cognitive Reporting Form.

Discuss the significant potential deficits revealed through RCCT result.

Describe the impact of the RCCT results on care planning.

Explain components of the Communication Program’s Brain Exercise Curriculum.

Describe implementation of Communication Program’s Brain Exercise curriculum and the evaluation process.

Discuss resident performance evaluation and score utilization.

Describe additional non-pharmacological interventions that can be employed.

2.  6.5 contact hours approved for Nurses, OTs, Social Workers & Activity Directors

3.  All Support Materials, i.e. books, DVDs, manuals, assessment documents 

4.  Ongoing monthly consulting from their Memory Care Consultant.

2017 YOUR PART - You will provide:

1.  You have given us your assurance that the required assessments will be completed quarterly as directed; the assessment data will be utilized in resident care planning to address behavioral challenges and non-pharmacological tools will be utilized 

2You will inform residents and families of your involvement in this grant project.

3.  Your participants will attend the two (2) day kick-off session which will be:

March 15 and 16, 2017 from 8am till 5pm each day at the Garden Inn by Hilton, 6165 Levis Commons Blvd, 

Perrysburg, OH 43551.

NOTE: Thanks to you, snacks will be provided during the conference.  Lunch will be participant’s expense. Ohio Department of Medicaid tells us that food is not allowable as a grant expense.

4.  After the your participants complete the class they will carry the project forward through June 30, 2019 at your facility by administering the assessments, utilize the results in care planning for the selected residents and select non-pharmacological interventions on an ongoing basis.

5.  Your participants will have the Memory Care Consultant they worked with during the educational available to them through on-site and phone/email communications.

6Your participants will be promoted to periodically submit aggregate data as they work with their Memory Care Consultant.


In order to select the individuals you want to work with you will need to bring these two MDS reports that show:

1.  Residents with a dementia diagnosis as identified on the MDS in Section I-Active Diagnoses; Neurological 14200-Alzheimer’s Disease or 14800-Non-Alzheimer’s Dementia.

2.  Residents on antipsychotic medication as identified on the MDS in Section N-Medications; Medications Received N0410 A-Antipsychotics

3.  At no time will we want resident specific information. All information will be aggregate data.


2018 & 2019 OUR PART:

1.  One (1) day educational session each year in March

Updating on all aspects of initial training

4.0 contact hours approved for Nurses, OTs, Social Workers and Activities Directors

Mentoring education to assure continued success after completion of the project

2.  Additional support materials

2018 & 2019 YOUR PART:

 1.   Your participants will attend the yearly educational session in March of 2018 and 2019.

 2.  Your participants will continue to carry the project forward consistently
through June 30, 2019 at your facility by administering the assessments, utilize the results in care planning for the selected residents and select non-pharmacological interventions on an ongoing basis.

 3.  Your participants will have the Memory Care Consultant they worked with during the educational available to them through on-site and phone/email communications.

 4Your participants will be promoted to periodically submit aggregate data as they work with their Memory Care Consultant.

This project has been made possible through a grant from the 

Ohio Department of Medicaid,
using CMP monies.  It was awarded to
Waugh Consulting, LLC and will be funded